Electronic invoicing for suppliers

In the event of a Canada Post labour disruption

Suppliers who are set up for eInvoicing and/or suppliers who send invoices by email and receive payment electronically will not be affected by the disruption.

Suppliers who still send invoices by mail and/or receive payment by cheque will be affected by the disruption. See our information sheet [PDF, 41 KB] for suppliers affected by the disruption.

Electronic invoicing, or eInvoicing, is a safe, fast and environmentally responsible way to do business with our suppliers. We partner with the SAP Ariba Network to provide suppliers with a cloud based solution to manage orders and invoices centrally and use Early Payment Offers (EPO) to meet your changing cash flow needs.

The Ariba Network

You'll need an Ariba Network account to do business with us. All transaction and account fees are waived so you can use your account, the Ariba Help Center, and the Ariba Supplier Mobile App, all free of charge.

From your Ariba account Company Settings choose Customer Relationship to access our Supplier Information Portal to find more information on eInvoicing and how to use your Ariba Network account to when transacting with us.

Log in to your Ariba Network account and click on Help Center in the upper-right corner. There you can find a wealth of tutorials, FAQs, and other documentation in the Learning Center. You can also find ways to get help by email, chat, or phone.

Learn more about configuring your account settings [PDF, 355 KB] or see our quick start guide [PDF, 931 KB].

Contact our BC Hydro Accounts Payable Helpdesk and we'll help you get started.

Notify our BC Hydro Accounts Payable Helpdesk of the changes to make sure there's no disruption to your orders, invoicing or payments.

The Ariba Supplier Mobile App allows you to access your Ariba account from your mobile device wherever you are. The app's intuitive navigation makes it easy to manage your transactions directly from your iPhone, iPad, or Android device. Download your free Ariba Supplier Mobile App from the App Store or Google play.

Invoicing

Suppliers prepare and submit their invoices for payment electronically from their Ariba Network account. Invoicing is quick and can be done anywhere from your electronic device; computer, laptop, smart phone or tablet. Our invoicing guide [PDF, 547 KB] explains the contract order invoicing process.

Contact our BC Hydro Accounts Payable Helpdesk for assistance.

A complete and accurate invoice is the best way to help us pay you on time.

If you have a Contract Order (CO), Purchase Order (PO) or Blanket Order Release (BCO / BPO) your invoice must be addressed to BC Hydro and include the following:

  1. An invoice number.
  2. Total invoice value, with taxes clearly identified.
  3. Quantity and unit price.
  4. GST / HST Registration Number.
  5. A BC Hydro Order Number:
    • Purchase Order (PO)
      • and Release number if a BPO.
    • Contract Order (CO)
      • and Release number if a BCO.
      • Contract Payment Authorization number (CPA) if applicable.
  6. Contact name and email address of person responsible for your invoicing process.
  7. Invoice attachment needs to be a PDF.

If your invoice is missing information it can't be processed and will be returned to you for correction.

BC Hydro pays invoice terms from date of receipt.

Questions? Email accountspayable@bchydro.com or call 604 663 3572.

Payment

For Canadian suppliers, payment is made by direct deposit using Electronic Fund Transfer (EFT). For international suppliers, invoice payments will be made by wire transfer, bank draft or cheque at BC Hydro's discretion.

Your procurement professional will send you a Direct Deposit Application Form to collect your banking information.

No, we only use the information you provide on the Direct Deposit Application Form.

Contact our BC Hydro Accounts Payable Helpdesk.

Early payment offers

Our Early Payment Offer program (EPO) allows our suppliers to take early payment in exchange for a discount.

All approved invoices are eligible for EPOs. EPOs are easy to use, completely optional and can be accepted on an invoice-by-invoice basis. Payment discounts are applied only to the EPOs you accept; if you don't want to accept the EPO, simply ignore the offer and your invoice will be paid on your usual scheduled payment date. See our EPO guidelines [PDF, 752 KB] for more info.

The discount percentage is calculated daily on a sliding scale, and will decrease the closer you get to your scheduled payment date.

You can see your EPOs in the Ariba Inbox Early Payment tab. If you've turned on EPO email notification from the Ariba Accelerated Payment tab, you will also receive EPOs via email.

Yes, you can set up Supplier Auto Acceptance Rules from the Ariba Remittance tab.