Supplier FAQ

Pre-award

Where do you post your competitive bid documents and the results?

All publically tendered documents are posted to the BC Bid website. The names of all suppliers that have responded to competitive opportunities are also posted to this site. The name of the successful supplier is available through the Procurement Contact indicated in the competitive bid document at the conclusion of the process.

How can my company bid for BC Hydro procurement opportunities?

Bids can be submitted electronically (eBidding) through the BC Bid website. To do this, your company must first register with BC Bid. Hard copy submissions can also be delivered to BC Hydro. Responses must be submitted by the closing date and time specified in the competitive bid documents. Be sure to review the submission requirements.

How can my company be included in the preferred suppliers' list?

When BC Hydro wishes to create a pre-qualified suppliers' list to be used for one or more future procurements, a Request for Supplier Qualifications (RFSQ) will be posted on the BC Bid website. 

What are your dollar thresholds for publically tendering?

With certain specific exceptions, BC Hydro is required to competitively bid services valued at $100,000+ and materials valued at $25,000+.

Who do I contact about questions on a bid opportunity?

Contact the Procurement Contact indicated in the competitive bid document. Also check for any Addenda and Questions and Answers posted on the BC Bid website.

How are bid submissions evaluated?

BC Hydro discloses all high-level evaluation criteria in the competitive bid documents. 

Once the evaluation of the bids is complete, how do we get any feedback on our submission?

Once a competitive process is completed, all suppliers who submitted bids are notified of the results and can request a debriefing meeting, whereby BC Hydro will review with the supplier their own evaluation scoring and feedback. This discussion is intended to assist suppliers in strengthening their submission the next time they participate in a competitive bid process.

Post award and contract management

How can I address an issue related to the contract?

Contact the BC Hydro representative indicated in the contract document. Also refer to your contract as contractual disputes must follow the dispute resolution process defined in the contract between you and BC Hydro.

Indigenous procurement

If we joint venture with an Indigenous business, who submits the bid?

That is a business decision to be made between the businesses involved in the submission.

Why did BC Hydro update the Indigenous Contract and Procurement Policy?

The previous policy was appropriate when it was introduced in 2006 and has enabled many businesses to provide work to BC Hydro. In F15, our direct Indigenous procurement spend was about $80 million.
However, we have also had a lot of feedback about the policy, with some people feeling the approach was overly restrictive and that it didn't provide meaningful benefits to First Nations communities.

For example:

  • We heard the Indigenous Business definition (e.g. 51% owned by a First Nation, etc.) was too restrictive and didn't allow the flexibility that some communities needed in order to build sustainable partnerships with businesses.
  • We heard concerns that the 5% Indigenous Inclusion weighting in public bid documents wasn’t necessarily benefitting First Nations communities.  Some bidders would ignore the requirement.

The revised policy addresses these issues and makes other improvements.

What are the changes from the previous procurement policy?

  • Directed procurement opportunities will only be used to offset commitments to First Nations groups and communities where BC Hydro's footprint has the most impact, and where we have agreements in place.
  • The definition of Indigenous Business has been revised to remove the 51% Indigenous ownership requirement. This allows First Nations to delegate business partners and to avoid having to set up complex and timely joint ventures.  It provides greater flexibility for First Nations.
  • There's no longer a specific Indigenous Inclusion weighting of 5%.  This was removed as it provided very little benefit.  Instead the revised Policy references BC Hydro's recent Statement of Indigenous Principles, which both BC Hydro employees and contractors are expected to adhere to.
  • The new Policy requires that a Notification Protocol is developed to ensure that required communication protocols are followed for work on First Nation Land.  In addition, there will be Indigenous Participation plans and reporting, which can be voluntary or prescribed depending on the type of work, location, contract type and value.

With the revised policy, which opportunities will be made available to First Nations?

Opportunities will generally be based on the applicable agreement(s) with the First Nations.

What's the definition of an Indigenous Business?

  • "Indigenous Business" describes any business arrangement in which Indigenous individuals and/or communities have an ownership or other interest, and includes any business entity identified by an Indigenous community as its designated business partner.
  • "Indigenous" means a First Nations, Inuit or Métis person.